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UT Health Assistant Director of Gift Assurance in Texas Medical Center-Houston, Texas

Assistant Director of Gift Assurance

Texas Medical Center-Houston, Texas


UTHealth Administration

Requisition #: 20000226

Position Summary:

We are looking for an Assistant Director of Gift Assurance who will manage two employees as well as write gift agreements and monitor the use of charitable donations to the University, with a particular emphasis on endowment gifts. You will be responsible for developing strategies to maximize the effectiveness of the Gift Assurance program. You will also ensure that UTHealth meets the UT System Board of Regents’ expectations for endowment management and adheres to statutes regarding endowment and gift management; manage day-to-day operations of the Gift Assurance program; provide direction, training and performance management to Gift Assurance Officers; and serve as liaison between the university and the UT System Office of External Relations with regard to endowments.

Ensuring that charitable gifts are used according to the donor’s wishes requires an extreme attention to detail, the ability to deal with ambiguity and make judgment calls, and the ability to interact well with both donors and faculty members. This department manages over 700 endowments currently, so the volume of work is high. Ideal candidates will have a nonprofit fundraising background in operations, preferably in higher education or healthcare, management experience, and an education in business or finance. You also must have at least a bachelor’s degree, and a master’s is preferred. Will also consider degrees in other fields for educational purposes.

This is a fulltime role that is classified as exempt. It will report to our University Center Tower located in the heart of the Texas Medical Center. This employee will be eligible for all UTHealth benefits including great medical coverage options and an outstanding retirement program run by the State of Texas.

Position Key Accountabilities:

  1. Identifies, recommends and implements policy and procedure improvement opportunities as well as database modifications to enhance gift assurance operations and minimize risks in the use of gift funds. Participates in risk assessment of issues related to gift funds.

  2. Develops, reviews and edits endowment gift agreements. Mediates endowment compliance issues.

  3. Establishes new gift accounts in cooperation with the schools/departments and the university’s accounting office. Communicates gift restrictions to the account signatories and others responsible for spending gift funds. Works with gift administration staff to ensure accurate recordkeeping of gifts. Ensures accurate and timely investment of endowment gift funds.

  4. Implements core activities of the endowment compliance program, to include:

• Accurate and timely endowment reporting to internal stakeholders, donors, and UT System. Collaborates with stewardship staff in the Office of Development to produce annual reports to donors in accordance with UT System’s endowment compliance program requirements

• Training holders/PIs and their financial administrators, and Development staff

• Monitoring endowments for appropriate use of funds in accordance with donor intent and UT Board of Regents rules and issues with accumulated funds and unfilled academic positions.

  1. Ensures accurate and timely entry and maintenance of endowment information in the donor database (Raiser’s Edge). Completes regular data integrity checks to ensure that RE is in sync with UTIMCO’s and UT System’s records and UTHealth’s accounting system. Maintains confidentiality and ensures integrity of donor information.

  2. Manages Human Resources activities of the Gift Assurance team in regards to: recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary planning.Performs other duties as assigned.


Excellent communication skills, both oral and in writing. Proficiency in Microsoft Office suite, particularly Outlook, Word and Excel. Skills with relational database. Exceptional critical thinking skills and attention to detail.

Minimum Education:

Bachelor’s degree required. Master’s degree preferred.

Minimum Experience:

Five (5) years of related experience, preferably in compliance and/or quality assurance, and preferably in a higher education fundraising environment. Management experience strongly preferred.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

If you are looking for a great healthcare career in Houston, visithttp://go.uth.edu/careers!

University of Texas Health Science Center at Houston (UTHealth)

Established in 1972 by The University of Texas System Board of Regents, The University of Texas Health Science Center at Houston (UTHealth) is Houston’s Health University and Texas’ resource for health care education, innovation, scientific discovery and excellence in patient care. The most comprehensive academic health center in the UT System and the U.S. Gulf Coast region, UTHealth is home to schools of biomedical informatics, biomedical sciences, dentistry, nursing and public health and the John P. and Kathrine G. McGovern Medical School. UTHealth includes The University of Texas Harris County Psychiatric Center, as well as the growing clinical practices UT Physicians, UT Dentists and UT Health Services. The university’s primary teaching hospitals are Memorial Hermann-Texas Medical Center, Children’s Memorial Hermann Hospital and Harris Health Lyndon B. Johnson Hospital.

UTHealth Benefits

UTHealth offers a comprehensive and competitive benefits package. For more information on our benefits programs please refer to the UTHealth Office of Benefits Website.


Equal Employment Opportunity Statement

UTHealth is committed to providing equal opportunity in all employment-related activities without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status or any other basis prohibited by law or university policy. Reasonable accommodation, based on disability or religious observances, will be considered in accordance with applicable law and UTHealth policy. The University maintains affirmative action programs with respect to women, minorities, individuals with disabilities, and eligible veterans in accordance with applicable law.