Clinical Research Administrator in Sponsored Projects Administration

Texas Medical Center-Houston, TX

Clinical Research Administrator in Sponsored Projects Administration

Location: Texas Medical Center-Houston, Texas

Category: Accounting/Finance

UTHealth Houston General Administration

Requisition #: 240001P2

We are looking for a Clinical Research Administrator who will be responsible for coordinating budget review and approval, coverage analysis preparation, Epic study creation along with patient billing review, and study monitoring/auditing for clinical trials and other clinical research studies conducted by university faculty. These employees develop and administer procedures designed to comply with appropriate regulations relating to the administration of clinical research. This requires a knowledge of how a research study works, and how to set up the correct billing variants which may be included such as patient charges, insurance claims, and costs passed off to the research projects budget. UTHealth is preparing to transition to Epics electronic health record software, so any experience with Epic will be a plus for candidates. The clinical research administrators will help load studies into this new program and will have to make sure it all works as it is supposed to as outlined by study protocols and billing requirements. They will also perform periodic audits of these processes, and also train clinical staff on how to correctly enter charges or research procedures.

This is a full-time role that is classified as exempt. You will be eligible for all UTHealth benefits including healthcare coverage and participation in a pension plan run by the State of Texas. Your office will be in the heart of the Texas Medical Center in our University Center Tower located at Fannin and Pressler. This building is located on both Metros bus and rail lines and has many options for parking or commuting. Currently this staff works a hybrid schedule which consists of two days in the office and three working remotely. During training you may be in the office more frequently but should be able to move to this hybrid model after you are up and running.

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Once you join us you wont want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:

  • 100% paid medical premiums for our full-time employees

  • Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)

  • The longer you stay, the more vacation you’ll accrue!

  • Longevity Pay (Monthly payments after two years of service)

  • Build your future with our awesome retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as…

  • Free financial and legal counseling

  • Free mental health counseling services

  • Gym membership discounts and access to wellness programs

  • Other employee discounts including entertainment, car rentals, cell phones, etc.

  • Resources for child and elder care

  • Plus many more!

Position Summary:

Responsible for the administrative review, negotiation, and acceptance of contracts and budgets for clinical research activities at the University. Develops and administers procedures designed to comply with appropriate regulations relating to the administration of clinical research contracts for the interpretation and application of such procedures and regulations. . Facilitates the financial analysis and monitoring of clinical trials and clinical research budgets, contracts, coverage analysis, sponsor billing, and third-party payer billing. Assists in the planning and coordination of review, validation, and analysis of clinical trials and clinical research for the organization.

Position Key Accountabilities:

  1. Assesses the administrative and contractual requirements of the clinical research

  2. Ensures proper identification of billing responsibilities through completion of billing risk assessments and review and approval of coverage analyses.

  3. Assesses the administrative and contractual requirements of the funded research to negotiate proper terms and conditions based on the scope of work.

  4. Reviews and analyzes documentation related to the management of clinical research including confidentiality disclosure agreements, contracts, sponsor budgets, coverage analysis, financial reports, and clinical research billing.

  5. Negotiates and prepares complex clinical research project contracts and clinical research coverage analysis.

  6. Reviews budgets and related documents for clinical research projects to ensure compliance with sponsor, State, UT System, and institutional requirements.

  7. Acts on behalf of the university and serves as liaison between the faculty and sponsors during contract negotiation and by providing justification, documentation, and policy/guideline interpretation to stakeholders.

  8. Interacts with and builds good working relationships with all parties involved in the management of clinical research.

  9. Analyzes financial documents and prepares clinical trial account closeouts.

  10. Coordinates and schedules clinical research and clinical trial reviews and monitoring.

  11. Coordinates project account setup with the post-award team.

  12. Prepares reports outlining the review and validation of clinical research/trial projects including monitoring results, recommendations for corrective actions, and training needs.

  13. Meets with researchers, faculty members and departmental administrators to provide updates and guidance on clinical research finance and administration.

  14. Presents at on-campus trainings and forums to disseminate information related to changes in regulations or university policy to researchers, faculty, and departmental administrators.

  15. Performs other duties as assigned.

Minimum Education:

At least a Bachelor’s degree in Healthcare Administration, Business, Finance, Accounting, or related degree.

Minimum Experience:

At least Three (3) years of related experience working with clinical research.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

Residency Requirement:

Employees must permanently reside and work in the State of Texas. This is a hybrid role that requires coming into the office at least two days a week.

If you are looking for a great healthcare career in Houston, visit!

University of Texas Health Science Center at Houston (UTHealth)

Established in 1972 by The University of Texas System Board of Regents, The University of Texas Health Science Center at Houston (UTHealth) is Houston’s Health University and Texas’ resource for health care education, innovation, scientific discovery and excellence in patient care. The most comprehensive academic health center in the UT System and the U.S. Gulf Coast region, UTHealth Houston is home to schools of biomedical informatics, biomedical sciences, dentistry, nursing and public health and the John P. and Kathrine G. McGovern Medical School. UTHealth Houston includes The University of Texas Harris County Psychiatric Center, as well as the growing clinical practices UT Physicians, UT Dentists and UT Health Services. The university’s primary teaching hospitals are Memorial Hermann-Texas Medical Center, Children’s Memorial Hermann Hospital and Harris Health Lyndon B. Johnson Hospital.

UTHealth Benefits

UTHealth Houston offers a comprehensive and competitive benefits package. For more information on our benefits programs please refer to the UTHealth Houston Office of Benefits Website.

Equal Employment Opportunity Statement

UTHealth Houston is committed to providing equal opportunity in all employment-related activities without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status or any other basis prohibited by law or university policy. Reasonable accommodation, based on disability or religious observances, will be considered in accordance with applicable law and UTHealth Houston policy. The University maintains affirmative action programs with respect to women, minorities, individuals with disabilities, and eligible veterans in accordance with applicable law.

UTHealthHoustonhas adopted a policy consistent with CMS regulations to protect our patients and university community from exposure to COVID-19. This policy affects all employees, residents, fellows, students, contractors, new hires, visiting scholars program participants, adjunct faculty, and volunteers who work, train, or collaborate at the John S. Dunn Behavioral Science Center.

In addition, all UTHealthHouston​​​​​​​employees who are assigned to work at a location that is subject to the affiliated partner’s hospital, clinical offices, or agency are required to abide by UTHealth’sHoustonrules and regulations, as well as the affiliate’s rules and regulations, including COVID-19 vaccination and safety requirements.

Work location is based on the needs of the department and may be adjusted.