Senior Administrative Assistant - - Graduate School of Biomedical Sciences

Senior Administrative Assistant - - Graduate School of Biomedical Sciences

Location: Texas Medical Center-Houston, Texas

Hot

Category: Professional/Managerial

MD Anderson Cancer Center UTHealth Houston Graduate School of Biomedical Sciences

Requisition #: 230002NM

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

We are hiring immediately for a Senior Administrative Assistant to join the UTHealth Graduate School of Biomedical Sciences in Houston, TX 77030. Ideal candidate for this role will have prior experience with financial systems, great organizational skills and be able to multitask! This position serves as the receptionist to the Dean’s office and interacts directly with graduate students, faculty and staff!

Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees

• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)

• The longer you stay, the more vacation you’ll accrue!

• Longevity Pay (Monthly payments after two years of service)

• Build your future with our awesome retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as…

• Free financial and legal counseling

• Free mental health counseling services

• Gym membership discounts and access to wellness programs

• Other employee discounts including entertainment, car rentals, cell phones, etc.

• Resources for child and elder care

• Plus many more!

Position Summary:

Provides general and varied administrative support to a department or group of professionals under general supervision. Performs work that is varied and generally administrative and/or project oriented with general analysis. Work generally requires use of initiative and independent judgment. This position may provide secretarial support. Departments may provide additional guidance with a departmental position description.

Position Key Accountabilities:

• Serves as front desk receptionist for MD Anderson UTHealth Houston Graduate School of Biomedical Sciences (GSBS) Dean's Office, including answering phones, directing calls and inquiries to appropriate GSBS areas, greeting visitors, assisting with mail and deliveries, etc.

• Manages GSBS classroom reservations and schedules, assists staff with reserving room through MD Anderson Cancer Center Event Operations.

• Composes correspondence and memoranda; prepares graphs, tables and manuscripts; prepares reports and presentation materials. May assist with grant and contract materials.

• Orders, inventories, and restocks office supplies, including for the student coffee bar

• Reports and tracks completion of housekeeping and facilities issues, orders office signage

• Coordinates and plans meetings, and assists with major school events

• Primary contact for TMC contract parking for staff, responsible for printing and restocking TMC parking validations, validating visitor parking and maintaining log of validations

• Processes building access requests for faculty and staff, serves as backup for student badge access.

• Other duties as assigned.

Certification/Skills:

• Advanced working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.

• Use of University financial systems may be required.

Minimum Education:

• High school diploma or equivalent required. Associates degree preferred.

Minimum Experience:

• Five (5) years related work experience required. May substitute required experience with equivalent years of education beyond the minimum education requirement.

• Prior experience with scheduling, maintaining calendars, and travel itineraries required.

• Prior experience preparing meeting materials or general reports preferred.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

Veteran Information:

Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to: 001802, 2605, 0111, 3F561,68G, 70A, 70B, 70E.

For a complete list please visit www.uthealth-veterans.jobs.

Residency Requirement:

Employees must permanently reside and work in the State of Texas.

If you are looking for a great healthcare career in Houston, visithttp://go.uth.edu/careers!

University of Texas Health Science Center at Houston (UTHealth)

Established in 1972 by The University of Texas System Board of Regents, The University of Texas Health Science Center at Houston (UTHealth) is Houston’s Health University and Texas’ resource for health care education, innovation, scientific discovery and excellence in patient care. The most comprehensive academic health center in the UT System and the U.S. Gulf Coast region, UTHealth Houston is home to schools of biomedical informatics, biomedical sciences, dentistry, nursing and public health and the John P. and Kathrine G. McGovern Medical School. UTHealth Houston includes The University of Texas Harris County Psychiatric Center, as well as the growing clinical practices UT Physicians, UT Dentists and UT Health Services. The university’s primary teaching hospitals are Memorial Hermann-Texas Medical Center, Children’s Memorial Hermann Hospital and Harris Health Lyndon B. Johnson Hospital.

UTHealth Benefits

UTHealth Houston offers a comprehensive and competitive benefits package. For more information on our benefits programs please refer to the UTHealth Houston Office of Benefits Website.

https://www.uth.edu/benefits/

Equal Employment Opportunity Statement

UTHealth Houston is committed to providing equal opportunity in all employment-related activities without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status or any other basis prohibited by law or university policy. Reasonable accommodation, based on disability or religious observances, will be considered in accordance with applicable law and UTHealth Houston policy. The University maintains affirmative action programs with respect to women, minorities, individuals with disabilities, and eligible veterans in accordance with applicable law.

UTHealthHoustonhas adopted a policy consistent with CMS regulations to protect our patients and university community from exposure to COVID-19. This policy affects all employees, residents, fellows, students, contractors, new hires, visiting scholars program participants, adjunct faculty, and volunteers who work, train, or collaborate at the John S. Dunn Behavioral Science Center.

In addition, all UTHealthHouston​​​​​​​employees who are assigned to work at a location that is subject to the affiliated partner’s hospital, clinical offices, or agency are required to abide by UTHealth’sHoustonrules and regulations, as well as the affiliate’s rules and regulations, including COVID-19 vaccination and safety requirements.

Work location is based on the needs of the department and may be adjusted.