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UT Health Senior Event Coordinator in Development and Presidential Events in Texas Medical Center-Houston, Texas

Senior Event Coordinator in Development and Presidential Events

Texas Medical Center-Houston, Texas


UTHealth Administration

Requisition #: 210000UX

Position Summary:

We are looking for a senior event coordinator who will plan and execute university events with a focus on these types of functions for the Office of Development and/or the Office of the President. The Senior Coordinator effectively manages events that enhance the visibility of the university and promotes a positive institutional image among a variety of constituents, including donors, students, faculty and staff, patients, alumni and the general public. These types of occasions can include commencements, administrative retreats, galas, events within donor homes, workshops, and town hall meetings for staff and students. You will handle all of the logistics which may include space reservations, catering details, logistics of registering, and anything that goes with executing a successful event for UTHealth or UT Physicians. These can be quite large scale, so you should be familiar with organizing functions for possibly thousands of attendees. We prefer candidates who come with a non-profit or development background.

This is a full time role that is classified as non-exempt. You will be eligible for all UTHealth benefits including healthcare coverage and participation in a pension plan run by the State of Texas. Your office will be located in the heart of the Texas Medical Center in our University Center Tower on the corner of Fannin and Pressler. This building is accessible by both Metro bus and rail lines, and it has many parking options as well.

Position Key Accountabilities:

  1. Plans, coordinates and leads the logistics for events related to the Office of Development and/or the Office of the President.

  2. Coordinates and collaborates with internal primary event contacts including Major Gift Officers and support teams to facilitate the logistics for events including preparing planning timeline, reviewing copywriting and marketing materials, determining appropriate audiences for the invitation list, drafting event briefings for university leadership, etc.

  3. Manages event budgets, monitors budget allocations throughout the event planning process and reports on final budget results.

  4. Effectively manages positive relationships with internal and external partners including key volunteer community members, institutional leadership and faculty, vendors and colleagues across the institution.

  5. Proactively research and explore options for services and venues to ensure the university is utilizing the best possible options for events.

  6. Prepares and processes contracts and event orders and ensures quality product and service delivery and customer satisfaction.

  7. Continually expands knowledge and expertise in event management and planning software licensed for the department.

  8. Ensures that plans and protocols are followed to meet compliance with all federal, state laws and UTHealth policies, rules and regulations.

  9. Responsible for a portion of team administrative duties and cross-event reporting to inform on and improve department’s event strategies.

  10. Performs other duties as assigned.


Excellent customer service skills. Self-motivated work style. Excellent interpersonal and written communication skills. Experience with Cvent software preferred.

Minimum Education:

Bachelor’s degree or experience at a comparable level may be considered in lieu of the education requirement.

Minimum Experience:

Two (2) years related experience in event management and planning or related work experience at a level comparable to the needs of the position.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

If you are looking for a great healthcare career in Houston, visithttp://go.uth.edu/careers!

University of Texas Health Science Center at Houston (UTHealth)

Established in 1972 by The University of Texas System Board of Regents, The University of Texas Health Science Center at Houston (UTHealth) is Houston’s Health University and Texas’ resource for health care education, innovation, scientific discovery and excellence in patient care. The most comprehensive academic health center in the UT System and the U.S. Gulf Coast region, UTHealth is home to schools of biomedical informatics, biomedical sciences, dentistry, nursing and public health and the John P. and Kathrine G. McGovern Medical School. UTHealth includes The University of Texas Harris County Psychiatric Center, as well as the growing clinical practices UT Physicians, UT Dentists and UT Health Services. The university’s primary teaching hospitals are Memorial Hermann-Texas Medical Center, Children’s Memorial Hermann Hospital and Harris Health Lyndon B. Johnson Hospital.

UTHealth Benefits

UTHealth offers a comprehensive and competitive benefits package. For more information on our benefits programs please refer to the UTHealth Office of Benefits Website.


Equal Employment Opportunity Statement

UTHealth is committed to providing equal opportunity in all employment-related activities without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status or any other basis prohibited by law or university policy. Reasonable accommodation, based on disability or religious observances, will be considered in accordance with applicable law and UTHealth policy. The University maintains affirmative action programs with respect to women, minorities, individuals with disabilities, and eligible veterans in accordance with applicable law.