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UT Health Support Assistant in Student Affairs (Entry Level) in Texas Medical Center-Houston, Texas

Support Assistant in Student Affairs (Entry Level)

Texas Medical Center-Houston, Texas

Professional/Managerial

McGovern Medical School at UTHealth

Requisition #: 210002XG

Position Summary:

UTHealth is looking for an entry level clerical assistant who will work with student affairs. This role will execute tasks under clearly defined supervision, and perform a variety of basic to moderately complex clerical duties to support this assigned area. This position may provide administrative support. Departments may provide additional guidance with a departmental position description. You will help support a new director and a group that evaluates and administers special programs.

This is a fulltime role that is classified as salaried but non-exempt. You will work weekdays and normal business hours. This role offices out of our McGovern Medical School which is on Metros bus and rail lines. It qualifies for all UTHealth benefits including healthcare and participation in a pension plan administered by the State of Texas.

Position Key Accountabilities:

  1. Handles general inquiries, collects and processes paperwork such as document processing, record keeping, and report compilation.

  2. Transcribes correspondence and memoranda; prepares graphs; tables and manuscripts; prepares reports and presentation materials.

  3. Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.

  4. May maintain and reconcile assigned financial records/ reports for area.

  5. Completes and processes forms and documents using standard policies and procedures.

  6. Maintains financial record keeping systems.

  7. Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes.

  8. Maintains office supplies and equipment.

  9. Screens calls and receives and directs visitors.

  10. Handles basic, noncomplex inquiries.

  11. May advise on basic policy and processes as assigned by supervisor

  12. Other duties as assigned.

Certification/Skills:

Basic knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.

Minimum Education:

High School diploma or equivalent required.

Minimum Experience:

One (1) year related work experience required. May substitute required experience with equivalent years of education beyond the minimum education requirement.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

If you are looking for a great healthcare career in Houston, visithttp://go.uth.edu/careers!

University of Texas Health Science Center at Houston (UTHealth)

Established in 1972 by The University of Texas System Board of Regents, The University of Texas Health Science Center at Houston (UTHealth) is Houston’s Health University and Texas’ resource for health care education, innovation, scientific discovery and excellence in patient care. The most comprehensive academic health center in the UT System and the U.S. Gulf Coast region, UTHealth is home to schools of biomedical informatics, biomedical sciences, dentistry, nursing and public health and the John P. and Kathrine G. McGovern Medical School. UTHealth includes The University of Texas Harris County Psychiatric Center, as well as the growing clinical practices UT Physicians, UT Dentists and UT Health Services. The university’s primary teaching hospitals are Memorial Hermann-Texas Medical Center, Children’s Memorial Hermann Hospital and Harris Health Lyndon B. Johnson Hospital.

UTHealth Benefits

UTHealth offers a comprehensive and competitive benefits package. For more information on our benefits programs please refer to the UTHealth Office of Benefits Website.

https://www.uth.edu/benefits/benefits-summary.htm

Equal Employment Opportunity Statement

UTHealth is committed to providing equal opportunity in all employment-related activities without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status or any other basis prohibited by law or university policy. Reasonable accommodation, based on disability or religious observances, will be considered in accordance with applicable law and UTHealth policy. The University maintains affirmative action programs with respect to women, minorities, individuals with disabilities, and eligible veterans in accordance with applicable law.

COVID-19 Protocol

As you may already know, UTHealth recently decided to take an important and necessary step to protect members of our community against COVID-19 by making COVID-19 vaccinations mandatory for all employees, residents, fellows, contractors, and volunteers. Individuals subject to the vaccination requirement must be fully vaccinated on or by January 4th, 2022. Additionally, all members of our community—including students and visitors—are required to comply with our new COVID-19 Workplace Safety Protocol, which contains masking and physical distancing requirements that applies in certain settings depending on the individual’s vaccination status.

In addition, all UTHealth employees who are assigned to work at a location that is subject to the affiliated partner’s hospital, clinical offices, or agency are required to abide by UTHealth’s rules and regulations, as well as the affiliate’s rules and regulations, including COVID-19 vaccination requirements.

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